Parents & Community » Student Data & Data Privacy

Student Data & Data Privacy

Maintaining student privacy is taken very seriously and each one of us plays a role in protecting personally identifiable student information. The Brisbane School District has an internal process to review software, services, and sites used by teachers to make sure they legally abide by federal and state laws.

All parents must read and sign the District’s Acceptable Use of Technology Statement. This form is available in the online parent portal. It is also available below in English and Spanish. Please contact the District Office if you need this document translated into another language.


Student Acceptable Use of Technology Agreement - Acuerdo de Uso Aceptable de la Tecnologia


Parent Resources at (external source) - This site lists various parent guides to multiple programs and apps, including TikTok, Instagram, and others.


Parent Resources at (external source) - This site contains reviews and privacy ratings for websites, books, games, apps, TV shows, and Movies.


Parent Resources at (external source) - This site provides basic, easy read information on how to protect your children online. (*Notice: This site is hosted by a for-profit company that sells a product. The Brisbane School District does not endorse products for sale; however, this page was thoughtfully created and provides valuable information for families.)

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.

Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at


Gmail Classroom Drive Jamboard Vault Calendar Cloud Search Groups
Keep Docs, Sheets, Slides, Forms Chrome Sync Contacts Meet Sites


 In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:

  • Google Maps
  • Google Earth


Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at You should review this information in its entirety, but below are answers to some common questions:

When creating a student account, Brisbane School District may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.
             When a student uses Google services, Google also collects information based on the use of those services. This includes:
  • device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
  • log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
  • location information, as determined by various technologies including IP address, GPS, and other sensors;
  • unique application numbers, such as application version number; and
  • cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.
No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.
We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others. However, students may not share outside of the district domain.
Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:
  • With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
  • With Brisbane School District. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
  • For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
  • For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
    — meet any applicable law, regulation, legal process or enforceable governmental request.
    — enforce applicable Terms of Service, including investigation of potential violations.
    — detect, prevent, or otherwise address fraud, security or technical issues.
    — protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact mailto:[email protected]. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center, the G Suite for Education Privacy Notice, and the Google Privacy Policy.         


The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement and the Data Processing Amendment.